25 QuickBooks & Bookkeeping Procedures You Need To Learn

We cover how to starting your own bookkeeping business your income and expenses, how to manage bank and credit card transactions, how to manage payroll, and how to run financial statements. There are 46 tutorials in our QuickBooks Online tutorial, spanning eight lessons. You should plan at least two hours to complete the first lesson, which includes 15 video tutorials.

But if https://bookkeeping-reviews.com/ looking for simplicity and ease of use, FreshBooks and Wave are our top picks. There’s no free version of QuickBooks for businesses, but there’s a free trial for the first 30 days for new users. If you want a free alternative, check out our top-recommended free accounting software. You can pay bills online in QuickBooks using the online bill payment feature. QuickBooks Online Bill Pay is integrated with QuickBooks Essentials, Plus, and Advanced. Tim worked as a tax professional for BKD, LLP before returning to school and receiving his Ph.D. from Penn State.

Track Inventory

Our QuickBooks Online tutorial will teach you the basics you need to know to start keeping the books for your small company or employer. Don’t be intimidated by the size of the tutorial―take one lesson or tutorial at a time. You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting. We offer our toolkit of financial intelligence that will be your greatest asset for business growth.

You want to make sure to review and properly code all transactions in this account before filing your taxes. We break down each of these products to help you understand the various versions in our QuickBooks Desktop comparison article. QuickBooks allows you to attach a receipt to the corresponding banking transaction.

It’ll make tax-time easier if your Chart of Accounts includes all the line items required on your tax return. In addition to those line items, create enough detail in your Chart of Accounts to provide whatever information will help you better manage your business. Our chart of accounts setup guide walks you through how to add, delete, and customize accounts in QuickBooks Online. First, you can write and print checks directly from QuickBooks to pay for expenses that require immediate payment.

Ways Small Businesses Use QuickBooks

You will also choose whether to turn on inventory quantity and cost tracking. While we don’t recommend using Excel as your base bookkeeping program, Excel has many great accounting uses. Our QuickBooks Online vs Excel comparison will help you better understand the differences between the two programs. Also, any expense entered can be marked as billable and assigned to a customer. As with time, these billable expenses will be available to add to the customer’s next invoice. You don’t need the payroll add-on to track employee time for billing purposes.

We save you money the moment you hire us by cutting out the expensive cost of hiring an in-house CFO. These are just some basic QuickBooks and bookkeeping procedures that I feel you should know. For specific questions on anything listed or not listed here, please feel free to reach out! You want to set up different QuickBooks users if you have multiple users to whom you need to give varying levels of access. This is a good way to control which users have access to certain areas of QuickBooks. If you use QuickBooks online, your data is always secure and backed up since it is a cloud-based program.

QuickBooks & Bookkeeping Procedures You Need To Learn

The best thing about using QuickBooks Payroll is that it’s integrated with QuickBooks so that your financial statements are always up to date as of the latest payroll run. You have to purchase a [QuickBooks Payroll subscription to run payroll, but you have several levels of service to choose from to fit your needs. Learn about how manage inventory products and how to create an inventory product in QuickBooks Online. This offer is not available with the 30-day free trial, so be sure to select 50% off for three months as your introductory offer.

If you use QuickBooks during the year, all you need to do at tax time is print your financial statements. QuickBooks keeps track of your bills and expenses automatically by connecting your bank and credit card accounts to QuickBooks so that all of your expenses are downloaded and categorized. If you need to track a check or cash transaction manually, you can record it directly in QuickBooks in a few minutes. You will be able to manage all of your downloaded banking transactions by the end of this lesson. You will also understand how to enter basic banking transactions manually. Finally, you can use the reconcile tool to ensure the transactions on your bank statement match what has been entered into QuickBooks, resulting in up-to-date financial statements.

Other QuickBooks Products

Payroll is an area that you don’t want to skimp on and try to do manually. Mistakes made in calculating paychecks can result in steep penalties and unhappy employees. QuickBooks has its own payroll function that can calculate and run payroll as often as you need automatically.

He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. Tim is a Certified QuickBooks Time Pro, QuickBooks ProAdvisor for both the Online and Desktop products, as well as a CPA with 25 years of experience. He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. This lesson covers how to manage your bills and record expenses in QuickBooks. As a small business owner or manager, you know that managing expenses is as important as generating sales. By the end of this QuickBooks lesson, you will be able to keep track of expenses in a couple of ways.

All QuickBooks Online plans allow you to create invoices and either print them or email them to customers. QuickBooks will record the income and track how much each customer owes you automatically. You can view the number of your outstanding invoices—known as your accounts receivable (A/R)—and how many days they’re overdue by running an A/R aging report. By using QuickBooks Payroll, all your wages, salaries, and payroll taxes will be included automatically in your financial statements. After this lesson, you’ll be able to set up employees in QuickBooks, enter and run payroll, pay employees by direct deposit or check, and reconcile your payroll taxes. It will even calculate your estimated quarterly tax payments and remind you when they’re due.

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It’s available in four subscription levels, Simple Start, Essentials, Plus, and Advanced, and is ideal for any business without complicated job-costing requirements. Many self-employed individuals and employees use their personal vehicles for business purposes. This provides a generous tax deduction of 58.5 cents per mile for 2022.

However, to receive the deduction, you must keep a record of the date, miles, and purpose of your trip. Employees or subcontractors can enter their own time as they progress through the day, or a bookkeeper can enter their weekly time if the employee submits a manual timesheet. Time entered and assigned to a customer will be available to add to the customer’s next invoice. Learn about how to connect a bank or credit card account to QuickBooks and choose how far back you want QuickBooks to pull your transaction history.

Learn how to send reminders to customers when invoices are overdue, and also how to set up batch actions to send multiple invoice reminders in QuickBooks. Make sure you understand how to track inventory or look into a different inventory tracking system. You can merge accounts in QuickBooks that are redundant or unnecessary. You can link Outlook to QuickBooks, which makes emailing invoices and reports both simple and efficient. You can also link Gmail to QuickBooks, as well as Yahoo and certain other email programs.

You should learn how to customize QuickBooks reports to make them more meaningful to you. After you have a good customized report, have QuickBooks memorize it, and then save it on a list of memorized reports for yourself so you can use it regularly. QuickBooks online banking allows you to easily download transactions from your financial institutions into QuickBooks. Using memorized transactions can really help you to get a handle on cash flow by posting future transactions before they occur. TheQuickBooks Ask My Accountant feature is a great place to put questions as well as transactions that you want to research.

Working with a remote bookkeeping service will still provide you with all the value you could get from an in-office bookkeeper but at a fraction of the cost. It is important to understand how to set up 1099 independent contractors in QuickBooks. Having 1099 vendors set up correctly in QuickBooks from the beginning will save you a lot of time come year-end. Printing checks from QuickBooks increases efficiency by reducing unnecessary data entry.